Best Time Management Apps – Free and Paid Tools (2019)

Time. Time is something that business owners seem to never have enough of. You’re crammed with meetings, tasks and emails. You feel like you’re racing against the clock.

Enter time management apps. These tools will help you streamline your daily tasks. These tools help you organize your tasks, remind you about deadlines and keep you on track.

Here are 10 of the most effective time management apps available. Each app has its own unique features that will help you manage your time effectively. There’s an application for every need, from simple time clocks to advanced tracking of projects.

Time management tools

1. Clockify

G2 rating: 4.5/5

Best for: Businesses that have distributed teams

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Clockify, a time-tracking tool, is used by over two million people. It is great for tracking work hours on different projects. What’s the best part? The best part? It is completely free to use for unlimited users. It can be used in your web browser or installed on your computer or phone for greater convenience.

Clockify is used by everyone from small businesses, freelancers and NGOs to Fortune 500 companies and large Fortune 500 companies. Pro versions are available for $7.99 per month per user (billed annually) if you want extra features such as tracking expenses, receiving notifications or scheduling reports.

Features:

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  Team members and unlimited features
  
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  Data visualizations and reports
  
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  Accurate Timesheets with Advanced Features
  
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  Mobile apps for Android and iOS
  
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  Extension for Google Chrome, Firefox or Microsoft Edge that includes auto-start/stop, reminders and a Pomodoro Timer
  

Clockify offers a comprehensive solution to anyone looking to better manage their time.

2. You can also find out more about Dropbox.

G2 rating: 4.4/5

Best for Document Sharing among Teams

Dropbox is a user-friendly, intuitive file storage service that offers advanced collaboration features. Although it is more expensive than Google Drive alternatives, you can integrate the service with many of your current applications.

Dropbox has desktop folders which are synced and allow you to access your files from anywhere. It’s also constantly adding new features like digital signatures that help streamline your workflow.

Features:

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  Improve organization by centralizing document management and access.
  
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  Protect files with password protection. Set access permissions and easily recover important modifications.
  
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  Share documents updates in real-time to facilitate collaboration with your team.
  

Dropbox’s free storage option comes with 2 GB, which is enough to get started. If you need more storage, Dropbox offers a paid version that provides up to 2 terabytes.

3. Toggl

G2 rating: 4.6/5

The best for: Automated time tracking and project management

Toggl allows you to track how much time is spent on each task. You can either track your time while you work or manually add it later. Organize your entries according to team, client or project. You can add tags and notes to help you remember the details of each task.

Toggl can be a lifesaver for those who lead a team. Invite your team to the project and you can track time together. You can see how everyone is spending their time. Toggl also offers deeper insights if you upgrade to a paid plan.

Features:

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  Track the time spent on tasks and who is working on them
  
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  Identify patterns in your time management by reviewing your days, weeks or months.
  
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  Use Toggl on your mobile devices and desktops, or browser extensions
  

Toggl can be downloaded for iOS, Android and MacOS. To get started, there’s a version that is free. You can upgrade to a Starter Plan for $9 per user per month or a Premium plan for $18.

4. RescueTime

G2 rating: 4.1/5

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RescueTime shows you how much time is spent online. It tracks everything you do, including the apps you use or how long you spend on your favorite sites. You can pinpoint areas where you may be wasting time, and identify patterns which could be hindering your productivity.

RescueTime Premium has a useful feature that can help you focus on your goals: it blocks websites that are likely to distract you. You can focus on the important things without being distracted.

Features:

• Keep track of your time with reminders
• 
  Get an overview of your day by using detailed reports and summaries
  
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  Find out how to be more productive and efficient with your time
  

RescueTime is easy to use. It runs on iOS, Android OS X, Windows and Linux. RescueTime is compatible with all devices.

RescueTime Lite is available for free. If you’d like the full experience with those focus-boosting tools, then Premium is $9 per month. There’s a 14-day trial.

5. MyLifeOrganized

G2 rating: n/a

Prioritizing and streamlining daily tasks

MyLifeOrganized offers more than just a simple to-do app. This daily planner lets you organize your tasks easily. Drag and drop, flag and sort tasks using a nice interface. You have a huge task to complete? You can break it down in smaller tasks right within the app.

MyLifeOrganized has some pretty cool paid features. It creates smart lists automatically based on your priorities and deadlines, letting you know what’s urgent. Geo-based reminders are another neat feature. They will remind you of tasks when you’re close to your desired locations.

Features:

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  MyLifeOrganized breaks large projects down into manageable tasks and alerts users about urgent tasks
  
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  Send an email to the app and it will add tasks without you having to open the app.
  
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  Cloud-based access allows subscribers to sync their tasks across all devices
  

MyLifeOrganized is compatible with iOS, Android and Windows. The pricing varies from a free edition to an one-time $59.95 payment.

6. Focus Booster

G2 rating: n/a

Tracking your productivity and optimizing it

Focus Booster, a free Pomodoro application, is designed to help you avoid distractions. You can track 20 Pomodoro sessions per month with its free version. This is about 83 hours per month of tracking time.

You get more benefits when you upgrade to a paid plan. You get a dashboard which shows you exactly how much time you spend. All your sessions will be automatically recorded. You can then look back and see how productive you were.

Features:

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  Keep track of your tasks with simple to-do lists
  
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  A simple Pomodoro Timer
  
• Tracking Pomodoro sessions on your devices even when they’re not connected

Focus Booster has two plans, a free plan and a professional plan that costs $4.99 a monthly.

7. Evernote

G2 rating: 4.4/5

Best for Note-taking

Evernote was one of the earliest and best note-taking applications available. Evernote allows you to create detailed notes, scan photos, record voice memos and attach documents.

This app is an absolute powerhouse when it comes to task management. This app organizes your personal and work projects into one central location. Its search function allows you to quickly locate information in images, handwritten notes or files attached.

Features:

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  A dashboard to organize your content
  
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  Keep track of tasks with notes
  
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  Google Calendar Integration to view events with related notes
  
• 200 megabytes of space, perfect for large files such as high-resolution photographs and presentations

Evernote can be used on any device, including a computer, tablet or smartphone, even when it is offline.

8. Remember the Milk

G2 rating: 4.4/5

Best for Personal use and task reminders

Have you ever bought something and returned with nothing but the item? Remember the Milk was created for this very reason. It began as a way to keep track of groceries but has evolved into so much more. This time management application keeps you organized.

You can color code your tasks and divide large projects into smaller pieces. You can also attach files from Google Drive and Dropbox, as well as share your lists to stay in sync with others. It can send you reminders via email, text message, IM or Twitter.

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  Create multiple lists to organize your tasks
  
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  Use Smart Lists to create lists automatically from your search results
  
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  Keep your devices updated with offline sync
  

Remember the Milk can be downloaded on Android, iOS and Mac. It is also available as a browser add-on. The free version is available, but if you want more features it costs $40 per year.

9. Harvest

G2 rating: 4.3/5

Best for: Growing Businesses

Harvest is an app for tracking time and expenses that helps you see your time as a valuable resource. It has a lot of time tracking features, and it generates visual reports that show how you and your staff use their time.

Harvest is compatible with many other tools. It can be connected to Trello, Asana and GitHub. Its ability to track billable hours so that you can charge every minute of work is a key feature.

Features:

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  Create invoices for your clients instantly and track billable time easily
  
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  Use forecasting tools to plan ahead and make sure your team has enough time to complete all of your projects
  
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  Check if your projects are on budget
  

Harvest is available on Android, iOS and Windows. The cost is $12 per user per month.

10. Focus@will

G2 rating: n/a

Best for: Boosting focus and productivity via neuroscience

Focus@will offers a new approach to time management. Instead of lists or reminders, the app plays soothing music to help you concentrate and accomplish more.

Choose playlists based on your role, your style of thinking, and your preferences. For example, you can choose a playlist based on whether you are a student, an entrepreneur or you prefer creative or logical tasks. Enter some information about yourself and hit Play to get started!

Features:

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  Customized music and sounds for your working habits.
  
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  A research-based approach to quadrupling your productivity.
  
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  Your focus will remain sharp, whether you are at home or in the office.
  

Focus@will is available on Android, MacOS and iOS. The monthly price is $9.99 if you pay annually, but $7.49 if you pay month-to-month. There are also team accounts.

The benefits of a time-management app

It can be difficult to run a business while keeping track of the time. When you need it, a time management app is there to help. As your team grows, you will need a time tracking application.

What can a time management app do?

• It’s hard to tell who is overloaded when your team members are working on different tasks. This can be shown by a time management app. You can balance your tasks and avoid burnout.
• Prioritize your work with these tools. Kanban boards let you know who is doing what. Each task is updated so that everyone knows the status.
• This software includes detailed reports and time tracking. It shows you how your team is spending their time. Fix the time wasters. You and your team get more done.
• Time tracking helps you to accurately estimate project costs. It helps to make better estimates for future projects. Knowing where each hour is spent can save you money.

A time management tool can be a good choice if you have a team, or if you need to manage time for yourself.

Take control of the time

It’s easy for a business owner to become overwhelmed with tasks and deadlines. You may miss opportunities to streamline your processes and manage workload better. It is important to achieve a balance when managing your professional tasks.

Apps for time management can be very helpful. You can better organize your day, resulting in higher productivity and reduced stress. These apps will help you make the most of your time, both at work and in everyday life.

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Author: Adeel Qayum